General: Role (Bylaws Art IV. Sec.3): “The Treasurer shall keep full and correct account of receipts and disbursements in the books belonging to the Society, in such banks of deposit as may be designated by the Board of Directors. He or she shall dispose of funds of the Society as may be ordered by the Board of Directors, taking proper vouchers for such disbursements, and shall render to the Board of Directors, upon request, an account of all transactions and of the financial condition of the Society. He or she shall from time to time report to the Board of Directors all matters within his or her knowledge which the interest of the Society may require to be brought to its notice. He or she shall report on the financial state of the Society to the membership at the Annual Meeting. He or she shall also perform such other duties as may be assigned to him or her from time to time by the Board of Directors. The Treasurer serves ex officio as a non-voting member of the Board of Directors.”
The Treasurer serves for a term of five years commencing at the conclusion of the Business Meeting at the Annual Conference in August of the year of appointment. The Treasurer reports to the Board of Directors.
- Maintains accurate and timely records of the Society, currently on Quicken.
- Reconciles the two bank accounts: checking (daily operations account) and money market (savings account).
- Accepts, reviews, and deposits revenue receipts (both cash and wire transfers).
- Reconciles credit card revenue receipts (through Square One).
- Disburses funds as required and approved.
- Authorizes credit card payments (VISA).
- Reconcile and pays monthly VISA bill.
- Prepares three tax/regulatory filings per year: Federal IRS Form 990EZ; Illinois Charitable Organization Annual Report; and the State of Illinois Annual Report.
- Presents the financial report to the Board of Directors
- Presents the financial report to the Society’s members at the Annual General Meeting.
- Assists the Executive Director and the Conference Director as required.
- Provides information and advice to the Board of Directors.
The Treasurer is an integral part of the Society’s management team. While formal training or professional experience in accounting or finance is not a requirement, such training or experience would certainly prove useful. Just as important, the individual should be comfortable working with details and maintaining control over the Society’s assets (i.e., bank accounts). Because of American banking restrictions the position is open to SBE members who are American Citizens residing in the United States.
The position is effective August 2017
If interested in this position, please contact:
Executive Director, Society for Business Ethics
University of St. Thomas
Opus College of Business